Attendee Roles & Status

Every attendee in EventX has a status that tracks their registration progress, event attendance, and role-based permissions. Understanding these statuses is essential for managing approvals, special roles (Hosts, Speakers, Exhibitors), and attendee lifecycle actions like removal and blocking.

Getting Started

Start here to understand attendee statuses and role activation:

• What Do the Different Attendee Statuses Mean on the People List? — Learn about Registration Status (Pending, Registered, N/A), In-Person Attendance, Virtual Attendance, and Suspend/Blocked status.

• How Does Attendee Approval Work for In-Person Events? — Set up an approval workflow, review waitlisted registrants, and approve or reject attendees individually or in bulk.

• How to Remove Attendees from Your Event's People List? — Remove attendees under Invited or Registered status and understand quota implications.

Special Role Activation

Manage Host, Speaker, and Exhibitor access:

• How to Activate Roles for Hosts, Speakers, and Booth Exhibitors in EventX? — The complete login flow for special role attendees, including password creation and magic login links.

• How to Join an Event as an Exhibitor or Booth Representative? — Activate exhibitor roles, understand the difference between Booth Exhibitors and Booth Representatives, and access booth editing tools.

Related Sections

Attendee roles and statuses connect closely with these areas:

• People List & Fields — View, filter, and sort attendees by status on the People List.

• Managing Attendees — Edit profiles, block attendees, and manage attendee access.

• Importing — Import attendees with specific statuses or roles.

Common Questions

• Why are my imported Hosts and Speakers showing as "Pending"? — Special role attendees must activate their role and complete the registration form before moving to Registered status. See Attendee Status.

• Can I approve attendees in bulk? — Yes, filter waitlisted attendees by status, select all, and use the Approval Action to approve or reject in bulk. See Attendee Approval.

• Do rejected paid attendees get automatically refunded? — No. Refunds must be handled manually through your payment processor. See Attendee Approval FAQs.