> For the complete documentation index, see [llms.txt](https://eventx-hq.gitbook.io/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://eventx-hq.gitbook.io/knowledge-base/attendee-management/attendee-roles-and-status/activate-role-flow-for-special-roles-host-speaker-booth-exhibitorrepresentative.md).

# Activate Role Flow For Special Roles (Host, speaker, booth exhibitor/representative)

The EventX system will create an account for newly added special roles such as hosts, speakers, booth exhibitors and booth representatives. The login flow will be as shown below.

1. You will receive an invitation email containing the assigned role and the **Activate Role** button.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-40ad8ccc332ec11f5a6a652a5f78079787d0ee9f%2Fedbsnd205a325a89c1db30dba1fd2641dbe8f496c859d89ff7d20194626bec802ec7ff685c2e76cc_8636e3f5.png?alt=media)
2. To activate the role, click on **Activate Role**. Once clicked, you will be directed to the Log In page.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-fcd16c6c5bce1cc81fc24e874f7ce51fdcc269aa%2Fedbsne713ab94e1293c9380d6df9c70c58de1c20e6be1672d79c4994056c25ffd78fec5f80c04361_9f907f4a.png?alt=media)
3. To create a password, click **Forgot Password**. To skip creating a password and directly proceed to the registration form, click **Email Me A Login Link.**\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-7cb8e071a96d981c44a1c72980163efc13c04eab%2Fedbsn23ef0a0b81742be2ca79594cffaae2f614b839afd42d52ebd11327737e21210f60da4c42107_6c94a723.png?alt=media)
4. By clicking **Forgot Password**
5. You will be directed to enter your email address and click **Send Verification Code**.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-2b0e5605246f729ad959aafbccdd3773095b3b09%2Fedbsnb051c3ccc8b2059dc982329b517fc301bfcf4cff0ef0db063b493e20cfa128b6c96cafe3541_e5dab95a.png?alt=media)
6. By clicking Send Verification Code, you will receive an email containing the code as below.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-109ee9e4df083c8119e43a4ba938aaa4bf90c63e%2Fedbsn5ca263a6a6d133ee58cb83f1d90df40879921936821d516702d52de1f771c8caa5a1c2be76a_ac4a7ce8.png?alt=media)
7. Enter the verification code, enter your new password and click **Reset Password**. Once succcessful, there will be a pop-up message on the top right corner of the screen and you will then be directed to the Log In page. Simply enter your new password and click **Log In**.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-9a2361e669e9508b1e9c00c01baa50a8f3bc8316%2Fedbsnc37e7395c6ae7cae0b86c04cc36f1115c8ec0820eb6595418aec3221de70817745b57696463_2bd5edb3.png?alt=media)\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-ae0be9bcad28d8313c284e5b03c2caa03aa4ccd7%2Fedbsnb3da1c44304433f5e93570335bc1fc3270c85cccfb3aa281ddcd25ae963e6ede667a44aa780_736283b8.png?alt=media)
8. By clicking **Email Me A Login Link**.
9. You will be directed to enter your email address and click **Send Login Link**.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-7a6fbecb6e6a1015721f114a99d3b9ecc7714972%2Fedbsn7661e49911f1a93539e9596ac4edf78c5a18add3f285ef9eef4f762228201729527fb414e63_9d6e87c6.png?alt=media)
10. A login link that is valid for 15-minutes will be sent to the entered email address. Note that the 15-minute time window is the valid period of the link. It is not the period that the user can be within the event site.\
    ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-4108c5f568f3f00c61c53bada077585e1e3ac180%2Fedbsn7661e49911f1a93539e9596ac4edf78c672a74ec32ca4272ea934b4286f1df51aba94d9b2b1_2aa67f7e.png?alt=media)
11. By clicking **Log in Now**, you will be directed to the registration form.
12. Once you have logged in, you will have to fill up the registration form prepared by the organizer. Once done, click **Register**.\
    ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-e25254901da06356998e3d02e2a1a1e6b14083cc%2Fedbsn04a2a14fa486f36674c5c284b0fd5ebe93105710d38e2c82000ccaf618c35614bbe65387613_12c51ff5.png?alt=media)
13. Once registered, you will be logged into your EventX account where you are able to view all the upcoming events. To navigate the events that you are hosting, managing, exhibiting or attending, simply click on the highlighted tabs as shown below.\
    ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-3a584dc636536c4f2befa9555ccba15e15012f4e%2Fedbsn7661e49911f1a93539e9596ac4edf78c6014201667c61b99d176cafbe5711683b7a7d78cf5a360a3d54aa56f5e805239.png?alt=media)\
    **Note:** If your account is associated with multiple organizations, click on the dropdown menu to select the organization.\
    ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-103e65d0012d0b927de468742c2c830a5c86ffda%2Fedbsn2cf12d6600b628542120b552386ca63a5392f859acae2892ca6cb2d06484e077c901a70e080_5c443e19.png?alt=media)

## Frequently Asked Questions

### Q: How do special role attendees activate their role after being invited?

**A:** They receive an invitation email with an "Activate Role" button. After clicking it, they are directed to the login page where they can either create a password (via Forgot Password flow) or skip password creation and use a login link (via "Email Me A Login Link").

### Q: How long is the magic login link valid for special role attendees?

**A:** The login link sent to special role attendees is valid for 15 minutes. This is the window in which they must click the link to log in — it is not related to how long they can stay in the event site.

### Q: What happens after a special role attendee activates their role and logs in?

**A:** They are directed to the registration form prepared by the organizer. After completing and submitting the form, they are logged into their EventX account where they can access all upcoming events across tabs for hosting, managing, exhibiting, or attending.