Use Case: Assigning Table Number to Attendee

This article will walk through a common use case - assigning table numbers to event attendees.

Create a Registration Form

Click on Create New Form to create a new registration form or click on the edit icon to edit an existing form. Click "Manage Field" and create new custom field.

Create "Table number" as a new field for the event attendee

A dropdown field is used to display the tables available for the event.

Assign "Table number" on the attendee

Choose "Table number" on the badge design

Under In-person Check-in > Name Badge > Attendee Info, select the custom feld "Table number" and edit the placement of the field on the namebadge template. Click Save once the design is done. Click Preview to preview the namebadge design. Under In-person Check-in > Custom Line, drag and drop the "Table number" custom field that has been created onto either line 1 or line 2. This will help display the table number on the Check-in App when checking-in an attendee.

Print "Table number" on the badge

The table number assigned to the attendee will be printed on the badge once the custom field is included on the template.

Show "Table number" when scanning e-ticket

When scanning the e-ticket for the attendee, the Table no: 2 will be also shown.

Show "Table number" on the Check-in App attendee list

Indicate the "Table number" field to show on the attendee list

On the Check-in App, "Table no: 2" will be shown on John Doe

Enable the "Table number" shown on the Event WebApp

To enable the "Table number" field on the attendee profile setting

On the Event WebApp, the "Table number" field will be shown after clicking to the attendee details.

Kiosk mode

Allow attendee to check the table number by Kiosk mode. This is a self serve setup, allow attendee to check the table number on their own.

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Viewing table number through registration form response

Attendees are able to view the responses submitted for their registration form. This way, if the organizer has included the table number as a question on the registration form, it can be viewed as well.

1. When on the landing page, click on the My Registration button at the bottom of the screen (mobile view)

2. Scroll down to locate the corresponding question.

3. To view it inside the webapp, click on the icon on the top left corner on mobile view.

4. Click Account Information and find the corresponding question field.

How can the attendees view their own / other attendee's table number?

Organizer setup

If the table number is a question field that has been created, go to Event Settings > Attendee Profile Settings and select the question field to add it to the attendee profile.

Attendee view

1. Enter the webapp > Click on the people icon

2. Search for your name / other attendee names and the click on it. The table number will be shown as below.

Frequently Asked Questions

Q: What field type is best for table numbers?

A: A Dropdown field listing all available tables. This ensures attendees can only select from valid table numbers and prevents typos.

Q: Can attendees change their table number after registration?

A: Yes, if Manage Registration (Attendee Registration Editing) is enabled. Attendees can update their registration details, including table number, from the event landing page.

Q: Can attendees see other attendees' table numbers?

A: Yes, if the table number field is added to the attendee profile settings. Go to Event Settings > Attendee Profile Settings and add the field. Attendees can then view it via the Event WebApp People icon.

Q: Can attendees check their own table number at the venue without asking staff?

A: Yes. Enable Kiosk Mode in the Check-in App — attendees can scan their QR code or search for themselves to view their table number.