Check-in Setup

Check-in setup covers configuring your hardware, software, and event settings for on-site attendee check-in. EventX supports QR code scanning, walk-in registration, badge printing, breakout sessions, and custom QR codes.

Getting Started

• How Does Onsite Check-in Work? — Complete reference: setup requirements, features, check-in methods, error messages, and limitations.

• How Many iPads and Printers Do I Need? — Capacity planning: 1 all-in-one box per 500 concurrent attendees.

• How to Connect Hardware Devices — Step-by-step: connect printer, pocket WiFi, and iPad for badge printing.

Advanced Configuration

• How to Set Up Breakout Sessions for Check-in — Create independent check-in sessions for multi-day events or concurrent tracks.

• How to Use Custom QR Codes for Check-in — Import third-party QR codes (e.g., Eventbrite) for EventX check-in scanning.

• How to Add Check-in QR Code to Apple Wallet — Enable one-tap Apple Wallet passes for attendee check-in.

• How to Use the Handheld Scanner for Session Check-in — Pair a Bluetooth scanner for hands-free check-in and check-out.

• Kiosk Mode (Self Check-in) — Set up a shared iPad for attendee self check-in and table number lookup.

Common Questions

• How many devices do I need for my event? — Provision 1 all-in-one box (4 iPads + 2 printers) per 500 concurrent attendees. See capacity planning.

• What iOS/iPadOS version is required? — iOS 18+ or iPadOS 17+. See setup requirements.

• Can I use EventX check-in with Eventbrite QR codes? — Yes, import the Eventbrite barcode data as a custom QR code. See custom QR codes.

• Does the Check-in App work offline? — Yes, offline mode is supported. Attendee data syncs when connectivity is restored. See onsite check-in features.