> For the complete documentation index, see [llms.txt](https://eventx-hq.gitbook.io/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://eventx-hq.gitbook.io/knowledge-base/meetup/attendee/book-an-appointment.md).

# Book an Appointment

Schedule a time slot with an attendee's representative.

## Prerequisites

* Receive a **booking link** from another attendee or event organizer (e.g., `meetup.eventx.io/appointment/{attendeeId}`)

## Steps

**Step 1:** Open the booking link in your browser.

**Step 2:** Select a representative from the list. If only one rep exists, you skip this step.

**Step 3:** Pick a date from the calendar. Available dates are highlighted.

![Select date and time slot](/files/m2j9SAsv0uOJZRTyMf0z)

**Step 4:** Choose a time slot from the available options on the selected date.

**Step 5:** Fill in the booking form:

* Enter your **first name**, **last name**, **email**, and **company** (required)
* Select a **meeting method** — **Onsite** or **Online** (if the event requires it)
* Add **notes** (optional)

![Fill in booking details](/files/iiYgjeNeHwokJr7DJ6tK)

**Step 6:** Click **Schedule Appointment**.

**Step 7:** View the confirmation screen with appointment details.

![Booking confirmation](/files/REq7VkbVxd5MjByyE4qc)

**Step 8:** Add the event to your calendar:

* Click **Add to Google Calendar** for Google Calendar
* Click **Add to Other Calendar** to download an `.ics` file for Outlook, Apple Calendar, etc.

## After Booking

* You receive a **confirmation email** with appointment details
* If the event uses an **approval workflow**, your booking is **Pending** until the representative accepts or rejects it
* You receive a **reminder email** 1 day before and 2 hours before the appointment

## Confirmation Email

![Confirmation email](/files/OM0Lyq7pAqmOZYYvAYm5)