> For the complete documentation index, see [llms.txt](https://eventx-hq.gitbook.io/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://eventx-hq.gitbook.io/knowledge-base/outreach-channel/email-use-cases/use-case-adding-a-calendar-link-as-a-button-in-the-email-template.md).

# Use Case : Adding a calendar link as a button in the email template

In certain cases, organizers might want to add the calendar link as a button in the email template. If so, please be reminded that the event date and time that is set on the EventX portal page will not be automatically reflected on the calendar link that is created externally.

## Remarks

1. If there are any changes to the event date and time, please remember to update the calendar link so that it reflects the updated date and time.

## How to generate a calendar link

1. You may use websites such as <https://parcel.io/tools/calendar> or anything similar to generate a calendar link with the event details.
2. If you would like to use the existing button, click on the button and paste the calendar link into the URL section as shown below.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-7733f142a4b9dc9235eeaf2cf927a1a45f878871%2Fedbsn6a19c54666ba34a5aa5ca6f901c143968b6da35f160873509708382236c041924d66b688284fe6a21bcf16d37461127c.png?alt=media)
3. To add a new button, drag and drop the **BUTTON** content block and paste the calendar link as shown in step 2.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-8d35d5817093910dfe355d45e691d5a4d56e2aea%2Fedbsn5ce59cab618829ef1754226bb41a2e088cd76e817e0aee1541ef059e1c56837e524a09b28c74d2d26637fb2cd2d7bd4b.png?alt=media)

## Steps to change the calendar link

1. Click on the button to view the URL. Then, change the URL to one with the updated date & time.\
   ![](https://2387933484-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMspAfk0kHdGEufQIsJLP%2Fuploads%2Fgit-blob-7733f142a4b9dc9235eeaf2cf927a1a45f878871%2Fedbsn6a19c54666ba34a5aa5ca6f901c143968b6da35f160873509708382236c041924d66b688284fe6a21bcf16d37461127c.png?alt=media)

## Frequently Asked Questions

### Q: Will the calendar link automatically update if I change the event date on EventX?

**A:** No, the calendar link is generated externally and will not automatically reflect changes to the event date and time. You must manually update the calendar link.

### Q: How do I generate a calendar link for my email template?

**A:** Use a calendar link generator website (such as parcel.io/tools/calendar), then paste the generated link into the URL section of a button in the email template.