> For the complete documentation index, see [llms.txt](https://eventx-hq.gitbook.io/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://eventx-hq.gitbook.io/knowledge-base/outreach-channel/rsvp/rsvp-invitation-flow.md).

# RSVP Invitation flow

**Wondering if your invited participant is interested to attend your event or not? Worry no more because the RSVP invitation function would allow you to know in advance if your invite will be attending your event or not.**

* [**Inviting Attendees using RSVP**](#h_01gjpqg4z8zm886wr27xwk4mw5)
* [**RSVP Invite flow**](#h_01gjpqgge8fqk4evyz06erakwz)
* [**Accept the RSVP**](#h_01gjpqgr5pg01ec8ep49tebqeq)
* [**Reject the RSVP**](#h_01gjy86knzm5qh7cs36bxf9sdq)

### Inviting Attendees using RSVP

To invite attendees using RSVP invitation follow these steps:

1. Check, edit or modify the RSVP email template.

From the "Email" tab, you may **edit/ modify** the RSVP email template or **Send a test email**

To edit, click **Edit email**

![Screen\_Shot\_2022-11-25\_at\_5.03.38\_PM.png](/files/YLcZwvDemk6ZUuJkRNqV)

2. You will find elements and different functions which you can use for the email content. Drag and drop the item you want to add.

Don't forget to click SAVE after doing changes

![rsvp\_email\_\_1\_.gif](/files/5XhhSEJtRDXnJZbc5sTf)

3. Go to Attendee List then click the RSVP tab.

![Screen\_Shot\_2022-11-25\_at\_11.13.56\_AM.png](/files/xD7f7GuJlkt67e9E56Wi)

4. Click **+ RSVP Invitation** button

![Screen\_Shot\_2022-11-25\_at\_11.13.56\_AM.png](/files/dfD5t0OMck2IPuFiqfkG)

![RSVP\_\_1\_.gif](/files/k9vjPWI1Ee3chgnjqPLF)

5. Click '**Download CSV UTF-8 Template**' if you don't have the right template for the RSVP invite list

![Screen\_Shot\_2022-11-25\_at\_11.32.52\_AM.png](/files/uMV8sXsOfwfglvLPJUKK)

6. Add the list of invitees you want to invite in the CSV sheet for upload, Name in Column A and Email in Column B.

![Screen\_Shot\_2022-11-25\_at\_11.42.18\_AM.png](/files/bqWEYF32XFFr9C5zyL2h)

7. Upload the CSV file by clicking the Upload button and choosing the file to be uploaded.

![Screen\_Shot\_2022-11-25\_at\_11.45.09\_AM.png](/files/oVj7Y303bs5L16m4L7uv)

8. Notice your file has been uploaded and the "Import and send now" button is clickable when you have successfully uploaded the file.

Click **Import & Send Now button**

![Screen\_Shot\_2022-11-25\_at\_11.47.14\_AM.png](/files/iQyumiZoBgD1HF4Zbb3P)

9. After importing the attendee successfully, the attendee status under the RSVP invitation tab will be shown as "RSVP invited" until they reply to the RSVP response.

![Screenshot\_2022-11-28\_at\_1.57.50\_PM.png](/files/BxV0UOxRW3oTSsuVYI4N)

10\. You may check the responses or status of the invited attendees from the Attendee list, RSVP tab.

There are three statuses under RSVP invitation which are\
(i) RSVP invited

(ii) RSVP registered\
(iii) RSVP rejected

![Screen\_Shot\_2022-11-25\_at\_3.57.02\_PM.png](/files/9ccDIZa2UylktQA3KH1f)

11. RSVP Invitation Resend\
    (i) select more filter > "RSVP" in invitation flow\
    (ii) select "resend email"\
    (iii) select "send"

![Screenshot 2023-09-26 at 16.49.09.png](/files/3WlWJuJ807Nfy61F4QL3)

### **Screenshot 2023-09-26 at 16.52.38 (2).png**

### **RSVP Invite flow**

1. Attendees will receive the RSVP invitation after importing the attendees.

![RSVP\_email.gif](/files/ZAOYi1i28Yb01d5KP5aZ)

2. Click the action button **Reply RSVP Invitation**

![Screen\_Shot\_2022-11-25\_at\_1.22.35\_PM.png](/files/jAfoDH1zn12JblBB9Wzx)

3. Attendees will be directed to the RSVP invitation response page.

Click **"Accept with Pleasure"** if the attendee accepts the invitation.

Click the "**Decline with regret"** if the attendee rejects the invitation.

**Note:** Once the attendee submits their response( accept/ decline) they can no longer revert to their submission.

![Screen\_Shot\_2022-11-25\_at\_1.34.30\_PM.png](/files/sTlMx5eTTPWXwikfcyaA)

#### **Accept the RSVP**

After the attendee clicks **"Accept with Pleasure"** on the RSVP invitation response page, fill in additional fields on registration form, it will show "RSVP Registered Successfully" message.

* RSVP support pre-filled name, other fields are not supported to be pre-filled at this moment

![ezgif.com-video-to-gif.gif](/files/3LVoFr6LIU0wUdrk7ky1)

The RSVP link will only available to respond once.

If the attendee click the RSVP link again, it will show the confirmed response.

![ezgif.com-video-to-gif (1).gif](/files/qfhpBt37FSOSoQZNtpz8)

The confirmation email with the action button will be sent to the attendee's mail box.

**Note:** When a physical event is toggled on, the attendee's unique QR code will be included in the email

![Screen\_Shot\_2022-11-28\_at\_10.52.46\_AM.png](/files/LwtMZgLXVG6oqz58NNNO)

![confirmation.gif](/files/wfAc7En411KC6fLxTMmE)

After clicking the action button, the attendee will be directed to the event site when the event is live.

![Screen\_Shot\_2022-11-25\_at\_1.56.41\_PM.png](/files/Cj6n9uWszdg0wUSmPIgH)

The confirmation email with the action button will be sent to the attendee's mail box.

**Note:** When a physical event is toggled on, the attendee's unique QR code will be included in the email

![Screen\_Shot\_2022-11-28\_at\_10.52.46\_AM.png](/files/LwtMZgLXVG6oqz58NNNO)

![confirmation.gif](/files/wfAc7En411KC6fLxTMmE)

After clicking the action button, the attendee will be directed to the event site when the event is live.

![Screen\_Shot\_2022-11-25\_at\_1.56.41\_PM.png](/files/Cj6n9uWszdg0wUSmPIgH)

Invited attendee status will be updated as **RSVP Registered**.

![Screenshot\_2022-11-28\_at\_12.32.14\_PM.png](/files/8xmyhJXueihW04LIQkYp)

#### **Decline the RSVP**

After the attendee clicks **"Decline with regret"** on the RSVP invitation response page, it will show a "Thank you for your reply" message.

![Screen\_Shot\_2022-11-28\_at\_10.19.52\_AM.png](/files/1pNAuTLQ9GU2D7y65tEM)

Invited attendee status will be updated as RSVP Rejected.

![Screen\_Shot\_2022-11-28\_at\_10.22.43\_AM.png](/files/P9eXnne3jc1FytIymeQV)

## Frequently Asked Questions

### Q: What happens after an attendee accepts the RSVP invitation?

**A:** They are directed to fill in the registration form and upon completion will see "RSVP Registered Successfully". A confirmation email with the event access link is then sent to their email.

### Q: Can an attendee respond to the RSVP link more than once?

**A:** No, the RSVP link can only be responded to once. If clicked again, it will display the previously confirmed response.