> For the complete documentation index, see [llms.txt](https://eventx-hq.gitbook.io/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://eventx-hq.gitbook.io/knowledge-base/registration-and-ticketing/registration-form/registration-form-setup.md).
# Registration Form Setup
**Objective:** Create, configure, and manage multiple registration forms for different attendee types in EventX Registration Form Product.
***
## 1. Create a Registration Form
1. Go to **Registration Form** > Click **Create New Form** in the top-right corner.
2. Enter a **form name** to identify the form (e.g., "Attendee", "Sponsor", "Speaker").
3. Add custom fields:
* Click **Manage Fields** > **Add New Field**.
* Toggle **Required** to make a field mandatory. A red asterisk appears on required fields.
4. Rearrange fields by dragging and dropping them.
5. Click **Create** to save the form. Repeat to create additional forms for different attendee types.
***
## 2. Bulk Add Custom Field Options
For **Single Choice**, **Multiple Choice**, and **Dropdown** question types, add options in bulk instead of one-by-one.
1. Click **Bulk Add**.
2. Enter the first 2 options in the provided fields, then enter the remaining options in the text area — one option per line.
3. Click **Confirm** > **Save**.
***
## 3. File Upload Fields
When adding a **File Upload** field:
* **Maximum file size:** 20 MB
* **Accepted file types:** .jpg, .png, .pdf, .doc, .docx, .xls, .xlsx, .csv, .txt
* **Maximum files:** 10
***
## 4. Configure Event Description Per Form
Set a form-specific event description to display tailored information to different attendee groups during registration.
**Common use cases:**
* Provide exclusive information or agenda details for **VIP attendees**.
 
* Show different messaging for **partners, speakers, or general participants**.
 
> **Note:** Event descriptions are **form-specific**. Each registration form can have its own description.
***
## 5. Enable Check-in QR Code Display
1. Toggle on **Show Check-in QR Code Upon Registration Completion** in the form editor.
2. The attendee sees the QR code on the landing page after successful registration.
**Desktop view:**
**Mobile view:**
***
## 6. Set Up Logical Questions (Conditional Fields)
Create dynamic forms where fields show or hide based on previous answers.
### Step 1: Add all needed fields to the form
### Step 2: Configure conditions
### Condition Rules
* **Condition Setting** is greyed out if no custom fields exist or no eligible fields are enabled.
* Only **choice-type fields** (Single Choice, Multiple Choice, Dropdown) can be used as the `if` statement.
* **Open-ended fields** (Short Text, Long Text, Consent Text) cannot be used as the `if` statement.
* All field types can be used in the `then show` setting.
* A field added to `then show` is **hidden by default** and only appears when the matching option is selected.
* **Hidden mandatory fields do not block registration.**
**Example:**
* Q: "What do you want to eat for lunch?" → Options: "Meat", "Vegetable"
* **If** "What do you want to eat for lunch?" **equals** "Meat", **then show** "What meat do you want?" (mandatory)
* If the attendee selects "Vegetable", the "What meat do you want?" field remains hidden and does not block registration.
* The same field can appear in multiple conditions.
***
## 7. Assign Tickets to a Registration Form
Assign different tickets to different forms so specific ticket types are available to specific registrants.
> **Remarks:**
>
> * Applies only to events created after 29/2/2024.
> * At least one ticket must be assigned to publish a form.
> * To share a form without tickets: first assign a ticket, publish the form, then remove the ticket before sharing the link.
### Steps
1. Click the **edit icon** on the registration form.
2. Click **Available Ticket** > Select **Tickets** > Toggle ON the tickets needed > Click **Close**.
3. Click **Save**.
4. **Publish** the form.
5. Select the form shown on the landing page via the **dropdown menu**.
6. Click the **share icon** to copy the registration form link.
### Rearrange Ticket Order
1. Click the **edit icon** on the form.
2. Under **Available Ticket**, drag the highlighted icons to reorder tickets.
***
## 8. Pre-apply Promo Code to a Form Link
1. Click the **dropdown menu** next to the form link and select a promo code.
2. Copy the link.
> **Note:** The promo code is pre-applied only for this specific link. Only attendees who receive this link can see the pre-applied code.
### Auto-Popup Form
Toggle on the popup toggle and copy the link. The registration form opens automatically when an attendee clicks the shared link.
***
## 9. Set Ticket Purchase Limits Per Order
1. Go to **Registration Form** > **Available Ticket**.
2. Set the **minimum** and **maximum** ticket purchase amounts per order.
3. If an attendee exceeds the maximum limit, an error message appears.
***
## 10. Track UTM Parameters
Append UTM parameters to the registration form URL to track traffic sources.
**Supported parameters:** `utm_source`, `utm_medium`, `utm_campaign`
**Example:**
```
https://demo.event.day/events/d9ea3137-0e36-4a25-935f-57a53ca6b31c?l?utm_source=new_lead&utm_campaign=Ad-01&utm_medium=email
```
See Embedding UTM Codes on Registration Form for detailed instructions.
For more info, please refer to this article: [link](/knowledge-base/registration-and-ticketing/registration-form/embedding-utm-codes-to-registration-form.md)
***
## 11. Embed Registration Form as a Widget
1. Go to **Registration Form** > Click the **Embedded Widget** icon.
2. Copy the HTML code.
3. Adjust the widget size by modifying the `width` and `height` attributes in the `
```
### Widget Limitations
* Colour and layout cannot be customized.
* The registration flow order cannot be changed (Select Ticket > Fill Form > Review Payment).
* The widget language defaults to the event's language setting.
* Mobile version is available.
* Works best with registration form and/or ticketing enabled.
### Supported Language Codes
| Code | Language |
| ------- | ------------------- |
| `en` | English |
| `zh-HK` | Traditional Chinese |
| `zh-CN` | Simplified Chinese |
| `ko` | Korean |
| `ja` | Japanese |
| `vi` | Vietnamese |
| `es` | Spanish |
| `th` | Thai |
| `pt` | Portuguese |
**Example — Traditional Chinese:**
```html
```
***
## 12. Unpublish a Registration Form
1. Toggle **off** the publish toggle.
2. Once unpublished:
* On the portal page: The form is marked as **Unpublished**.
* On the event landing page: A "Registration is closed" message appears.
> **Note:** RSVP attendees and special roles (host, speaker, booth exhibitor/representative) can still register even if the form is unpublished.
***
## 13. Review Responses Before Submitting
Attendees can review all their responses — including custom fields and logical questions — before submitting the registration form.
***
## Related Articles
* [Separate First Name and Last Name in Registration Form](https://github.com/eventx-project/eventx-gitbook/tree/main/registration-and-ticketing/registration-form/registration-form-separate-first-name-and-last-name.md)
* Embedding UTM Codes on Registration Form